This privacy policy applies between you, the User of this Website and Haywood Office Services Limited, the owner and provider of this Website. Haywood Office Services Limited takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.

Please read this privacy policy carefully.

Definitions and interpretation

1. In this privacy policy, the following definitions are used:

2. In this privacy policy, unless the context requires a different interpretation:
   1. the singular includes the plural and vice versa;
   2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
   3. a reference to a person includes firms, companies, government entities, trusts and partnerships;
   4. "including" is understood to mean "including without limitation";
   5. reference to any statutory provision includes any modification or amendment of it;
   6. the headings and sub-headings do not form part of this privacy

Scope of this privacy policy

3. This privacy policy applies only to the actions of Haywood Office Services Limited and Users with respect to this It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.
4. For purposes of the applicable Data Protection Laws, Haywood Office Services Limited is the "data controller". This means that Haywood Office Services Limited determines the purposes for which, and the manner in which, your Data is

Data collected

5. We may collect the following Data, which includes personal Data, from you:
   1. name;
   2. contact Information such as email addresses and telephone numbers;
   3. demographic information such as postcode, preferences and interests;
   4. IP address (automatically collected);

in each case, in accordance with this privacy policy.

How we collect Data

6. We collect Data in the following ways:
   1. data is given to us by you ;
   2. data is received from other sources; and
   3. data is collected

Data that is given to us by you

7. Haywood Office Services Limited will collect your Data in a number of ways, for example:
   1. when you contact us through the Website, by telephone, post, e-mail or through any other means;
   2. when you elect to receive marketing communications from us;
   3. when you use our services; in each case, in accordance with this privacy

Data that is received from publicly available third parties sources

8. We will receive Data about you from the following publicly available third party sources:
   1. Google
   2. WIX

Data that is collected automatically

9. To the extent that you access the Website, we will collect your Data automatically, for example:
   1. we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its
   2. we will collect your Data automatically via cookies, in line with the cookie settings on your For more information about cookies, and how we use them on the Website, see the section below, headed "Cookies".

Our use of Data

10. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
    1. internal record keeping;
    2. transmission by email of marketing materials that may be of interest to you; in each case, in accordance with this privacy
11. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed "Your rights" below).
12. For the delivery of direct marketing to you via e-mail, we'll need your consent, whether via an opt-in or soft- opt-in:
    1. soft opt-in consent is a specific type of consent which applies when you have previously engaged with us (for example, you contact us to ask us for more details about a particular product/service, and we are marketing similar products/services). Under "soft opt-in" consent, we will take your consent as given unless you opt-out.
    2. for other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, checking a tick box that we'll
    3. if you are not satisfied about our approach to marketing, you have the right to withdraw consent at any To find out how to withdraw your consent, see the section headed "Your rights" below.

Who we share Data with

13. We may share your Data with the following groups of people for the following reasons:
    1. our employees, agents and/or professional advisors - For marketing purposes; in each case, in accordance with this privacy

Keeping Data secure

14. We will use technical and organisational measures to safeguard your Data, for example:
    1. access to your account is controlled by a password and a user name that is unique to
    2. we store your Data on secure
15. We are certified to PCI This family of standards helps us manage your Data and keep it secure.
16. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: darren@haywoodofficeservices.co.uk.
17. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

Data retention

18. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be
19. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory

Your rights

20. You have the following rights in relation to your Data:
    1. Right to access - the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is "manifestly unfounded or excessive." Where we are legally permitted to do so, we may refuse your If we refuse your request, we will tell you the reasons why.
    2. Right to correct - the right to have your Data rectified if it is inaccurate or
    3. Right to erase - the right to request that we delete or remove your Data from our
    4. Right to restrict our use of your Data - the right to "block" us from using your Data or limit the way in which we can use
    5. Right to data portability - the right to request that we move, copy or transfer your
    6. Right to object - the right to object to our use of your Data including where we use it for our legitimate
21. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: darren@haywoodofficeservices.co.uk.
22. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/
23. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold

Links to other websites

24. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of business ownership and control

25. Haywood Office Services Limited may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Haywood Office Services Limited. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to
26. We may also disclose Data to a prospective purchaser of our business or any part of
27. In the above instances, we will take steps with the aim of ensuring your privacy is

Cookies

28. This Website may place and access certain Cookies on your computer. Haywood Office Services Limited uses Cookies to improve your experience of using the Haywood Office Services Limited has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.
29. All Cookies used by this Website are used in accordance with current UK and EU Cookie
30. Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Haywood Office Services Limited to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as
31. This Website may place the following Cookies:

32. You can find a list of Cookies that we use in the Cookies

33. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet
34. You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation
35. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy
36. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your

 Damages

1. The goods must be signed as damaged when received.

2. Any damages or shortages must be reported to us within seven working days of delivery in order for us to follow the couriers insurance claims procedure.

3. All of our products have a minimum of a one year guarantee unless otherwise stated.
Haywoods does not offer a free on-site maintenance service on our items.

4. Our policy is to send out replacement parts free of charge and feel it is the buyer’s responsibility to fit the parts or return the product to us for repair. If this isn’t possible, Haywoods can arrange to collect from end users, repair and resend but we will charge for this service. Costs are available on request.

5. If a replacement part is requested, we will require a photo of the damages to assess the problem so that it can be corrected in the most cost effective way and for our claims purposes.

6. If in certain cases the whole product needs to be collected because it is not fit for sale then you can request a collection at no charge within seven days of receiving it. The product will either be replaced or credited once it has been inspected by our warehouse. If we feel we have been misled in any way by the reason given to collect you will be charged a minimum of £100 collection charge per item.

General

37. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be
38. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be
39. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or
40. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh

Changes to this privacy policy

41. Haywood Office Services Limited reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the You may contact Haywood Office Services Limited by email

at darren@haywoodofficeservices.co.uk.

Attribution

42. This privacy policy was created using a document from Rocket Lawyer (https://rocketlawyer.com/gb/en).

17 August 2021

Cookies

Below is a list of the cookies that we use. We have tried to ensure this is complete and up to date, but if you think that we have missed a cookie or there is any discrepancy, please let us know.

Strictly necessary

We use the following strictly necessary cookies:

Analytical/performance

We use the following analytical/performance cookies:

Functionality

We use the following functionality cookies: